Outlook: How to Search for Multiple Keywords in Emails


Often you may want to search for emails in Outlook that contain multiple words in the subject.

You can type the following formulas into the Search bar to do so:

Formula 1: Search for Emails Using AND

subject:NBA AND Data

This particular example will retrieve all emails in your current mailbox that contain the words “NBA” and “Data” in the subject.

Formula 2: Search for Emails Using OR

subject:NBA OR Data

This particular example will retrieve all emails in your current mailbox that contain the words “NBA” or “Data” in the subject.

The following examples show how to use each of these formulas in practice.

Example 1: Search Emails Using “AND” in Outlook

Suppose that you would like to retrieve all emails that contain the words “NBA” and “Data” in the subject.

To do so, click the Search bar along the top ribbon in Outlook and then type the following:

subject:NBA AND Data

The following screenshot shows how to use this formula in practice:

Outlook search multiple words using AND

We can see that this returns two emails with the following subjects:

  • NBA Data
  • 2023 NBA Data Updated

Notice that both of these emails contain the words “NBA” and “Data” in the subject.

Example 2: Search Emails Using “OR” in Outlook

Suppose that you would like to retrieve all emails that contain the words “NBA” or “Data” in the subject.

To do so, click the Search bar along the top ribbon in Outlook and then type the following:

subject:NBA OR Data

The following screenshot shows how to use this formula in practice:

Outlook search multiple keywords using OR

We can see that this returns three emails with the following subjects:

  • NBA Data
  • 2023 NBA Data Updated
  • NHL Data

Notice that all of these emails contain the words “NBA” or “Data” in the subject.

Note that in this example we used the OR operator one time but you can use OR as many times as you would like to search for even more keywords.

For example, you could use the following syntax to search for emails that contain one of three keywords:

subject:NBA OR Data OR 2023

This would return all emails that contain “NBA” or “Data” or “2023” in the subject.

Related Tutorials

The following tutorials explain how to perform other common tasks in Outlook:

Outlook: How to Search Emails by Date Range
Outlook: How to Search Unread Messages Only
Outlook: How to Search for Emails with Attachments

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