Outlook: How to Exclude Keyword When Searching


Often you may want to exclude a specific keyword when searching a mailbox in Outlook.

The easiest way to do this is by typing the following formula into the Search bar:

NOT from:Zach

This will display all of your emails that do not contain “Zach” in the Sender’s name.

You can use the NOT operator in a variety of ways.

For example, you could use the following formula to display all emails that do not contain “Data” in the subject of the email:

NOT subject:Data

The following example shows how to use these formulas in practice.

Example: How to Exclude Keyword when Searching in Outlook

Suppose that you would like to retrieve all emails from your current mailbox that do not contain “Zach” in the Sender’s name.

To do so, click the Search bar along the top ribbon in Outlook and then type the following:

NOT from:Zach

The following screenshot shows how to use this formula in practice:

Outlook exclude keyword when searching

We can see that this returns all emails in the current mailbox that do not contain “Zach” in the sender’s name.

Note that we can use the NOT operator in a variety of ways to exclude keywords when searching.

For example, we could type the following into the Search bar to display all emails that do not contain “Data” in the subject of the email:

NOT subject:Data

The following screenshot shows how to use this formula in practice:

Outlook exclude keyword in subject when searching

Notice that this returns only the emails from the current mailbox that do not contain “Data” in the subject of the email.

Related Tutorials

The following tutorials explain how to perform other common tasks in Outlook:

Outlook: How to Search Emails by Date Range
Outlook: How to Search for Multiple Keywords in Emails
Outlook: How to Search for Emails with Attachments

Leave a Reply